Introduction – how we use your information
Institution of Engineering Designers (‘IED’) takes the privacy of its ‘Users’ (defined as any person who is a reader, accesses any IED website, or is a customer or client) very seriously and is committed to safeguarding their privacy and their personal information. IED complies with the principles of the Data Protection Act 1998 the Privacy and Electronic Communications Regulations 2003, as amended 2011 and the General Data Protection Regulation 2018. This Privacy Policy relates to IED’s use of any personal information provided to them through the IED network of websites.
In order to provide users with its services, IED may request and/or record information about them. This privacy notice explains the type of information collected; how it will be used; whether it will be disclosed to third parties and the use of cookies.
IED websites contain hyperlinks to websites owned and operated by third parties and these websites will have their own privacy notices and IED encourage users to review them. IED does not accept any responsibility or liability for the practices of such third party websites and users should read carefully their privacy statements. IED understands that some communications may be relevant to users and others are not and some unsolicited communications are unwelcome, so it is fully committed to ensuring that the rights and obligations set out in the Data Protection Act 1998 and Privacy and Electronic Communications Regulations 2003, as amended 2011 and the General Data Protection Regulation 2018, are respected.
Personal information collected
IED will ask for limited personal information when users register to receive a service from a IED website, such as a newsletter or take part in a competition or survey, apply for membership or registration or book a place at an event. IED will also collect personal information from users when they register for one of its publications or when users communicate over the telephone or via written correspondence. This can include information such as name, job title, postal address, telephone or mobile number, fax number, email address. The information collected will vary depending on the source, but only by supplying this data, is IED able to provide users with the services requested, under the ‘legitimate interests’ basis of GDPR.
How the information is used
The personal information may be used for a number of purposes including the following:
- To carry out IED’s obligations arising from user’s registration or request.
- For generic, anonymous tracking, to create general website statistics for analysis.
- To comply with any legal or regulatory requirements.
- Planning and managing IED’s business activities by understanding aggregated analysis on behaviour and habits.
Retention of information
Data collected via the website or other source will be retained for the duration of the service to be provided as a result of submission of the data.For example, data collected to register for an event may be destroyed upon completion of that event, but data collected to enable assessment for membership will be retained for the duration of that membership and up to seven years thereafter.
Who will see the information
Data sent to the IED will only be shared with staff and trained volunteers who will have to access the data to be able to provide the service requested.All staff and volunteers have been made aware of data protection regulations and obligations.
No data will be shared with third parties, except to provide services specifically required.
Notice of election of members and registrants will appear in the IED journal Engineering Designer.
User rights and access to information
Under the Data Protection Act 1998 and the General Data Protection Regulation 2018, users have the right to request a copy of the personal information held about them. This right of access can be exercised in accordance with the Act and/or Regulation.If any of the personal information held by IED is incorrect, then please get in touch using the contact details below and it will updated as soon as practically possible. Members can also update their information via their log-in at the Members area of the website.
Users also have the right to request a copy of the data held, to have that data moved elsewhere and to ‘erasure’ – to request that records of them be removed from all databases within the Institution.Please use the contact details below should you wish to request any of these services
Changes to our Privacy Policy
This privacy policy may be updated at any time with or without notice in order to comply with new practices or regulations and will be posted on this page.
Cookies and your privacy
Users should be aware that information may be collected through the use of cookies, whenever accessing IED websites and/or third party websites. Some cookies are essential for IED in order to provide users with the services they have requested. When using IED websites, users agree to the use of the non-essential cookies, unless they set their browser to reject them. A cookie is a small file, which is placed on a user’s device when they visit a website or open certain emails. A cookie itself does not contain or collect personally identifiable information. Cookies are used for the following purposes:
- Recognising users when they sign into a website, allowing them to see a customised version and therefore eliminating the need to re-enter their log-in details.
- Tracking use of IED websites to better develop them in the future.
- To speed up searches.
Contact
If you have any questions, comments or requests regarding this privacy policy, please contact:
Data Controller
Institution of Engineering Designers
Courtleigh
Westbury Leigh
Westbury
Wiltshire
BA13 3TA
Tel:+44 (0) 1373 822801
Email: ied@ied.org.uk
Policy updated May 2018